Location: Brooklyn, NY
Slow Food USA seeks a motivated, energetic Administrative Assistant to join and support our efforts to change the food system in the United States. The ideal candidate will have excellent attention to detail and strong enthusiasm for our work. Slow Food is a global, grassroots organization with members in over 150 countries and 1,300 volunteer-led chapters around the world. We were founded in 1989 to counter the rise of fast food and the disappearance of local food cultures. Today, we coordinate local, national and global programs and campaigns to achieve our vision of a world where everyone can enjoy food that’s good for them, good for farmers and workers and good for the planet. The U.S. branch, Slow Food USA, is a national nonprofit with a small staff based in Brooklyn, NY and over 150 volunteer-led chapters nationwide.
The administrative assistant will provide support primarily to the operations team, with some development, communications and programmatic activities as needed. Specific job duties are outlined below, but given the small size and collaborative nature of our organization, the ideal candidate will be excited about supporting all areas of our office as needs warrant.
- Bachelor’s degree or equivalent work experience and relevant work, volunteer or internship experience.
- Demonstrated personal commitment to the Slow Food’s mission and specific interest in the operation of non-profit organizations.
Specific job duties for the Slow Food USA Administrative Assistant include:
- Provide general administrative support for four person staff based in Slow Food USA’s Brooklyn office, including maintaining correspondence and processing expenses.
- Finance: Complete direct mail income processing and prepare invoices to be processed by bookkeeper.
- IT: Provide IT support to staff, including purchasing, maintenance and troubleshooting of equipment, software a and systems; provide basic training to staff; make simple updates to the website
- Legal: Manage legal paperwork to ensure continuation of services such as state fundraising activities and insurance coverage.
- Development: Process weekly donor acknowledgment letters and manage database hygiene
- Maintain the care of the Slow Food USA physical office, including: manage and order office supplies and maintain functionality of furniture and equipment and supervise phone reception and collect/distribute mail
- Maintain and develop intern program: facilitate internship postings and recruitment (interviews and hiring to be done by staff requesting interns), provide basic training, improve overall value of the program to staff and participants
- Other job-related and office duties as necessary
The ideal candidate will possess the following knowledge, skills and characteristics:
- Strong interpersonal communication and relationship-building skills, especially an ability to develop productive relationships with colleagues.
- Strong organizational skills, including attention to detail and follow through.
- Upbeat demeanor and willingness to “pitch in” on a variety of tasks, wherever help is needed.
- Experience with databases, including Microsoft Excel and donor databases, preferred.
- Knowledge of and facility with technological systems and equipment; ability to troubleshoot.
- Ability to act independently and maintain confidentiality.
- Flexibility and sense of humor.
Classification: Part-time Employee
Reports to: Director of Strategy and Community Engagement, Megan Larmer
Compensation: $15/hour, 15-20 hours/week
Application Deadline: April 22, 2016
Slow Food USA is an equal opportunity employer. We reflect the diverse community that is working toward a healthy food system. Applicants who identify with historically underrepresented groups are strongly encouraged to apply.
To apply, please send a cover letter and resume in a single PDF document to: firstname.lastname@example.org, subject line “Administrative Assistant”.
The Culinary Trust Growing Leaders Professional Development Program
Slow Food USA (based in Brooklyn, NY) seeks a motivated, energetic intern to join and support their efforts to change the food system in the United States. The ideal candidate will have excellent attention to detail and strong enthusiasm for Slow Food’s work. This intern will work to help coordinate and support onsite the Slow Food international biennial Terra Madre Salone del Gusto.
Location: Brooklyn, NY
Slow Food is a global, grassroots organization with members in over 150 countries and 1,300 volunteer-led chapters around the world. We were founded in 1989 to counter the rise of fast food and the disappearance of local food cultures. Today, we coordinate local, national and global programs and campaigns to achieve our vision of a world where everyone can enjoy food that’s good for them, good for farmers and workers, and good for the planet.
The U.S. branch, Slow Food USA, is a national nonprofit with a small staff based in Brooklyn, NY and over 100 volunteer-led chapters nationwide. The Terra Madre Salone del Gusto 2016 Intern will coordinate the participation of Slow Food USA in the international, biennial gathering of Slow Food communities from across the globe: Terra Madre Salone del Gusto (more info). In its 7th edition, Terra Madre Salone del Gusto is both a marketplace and conference exhibiting and strengthening the work of grassroots leaders who are inspiring cultural change through food and agriculture. The event will take place in Turin, Italy from September 22 to September 26. This intern will join a delegate of approximately 200 food movement leaders from the USA in Italy for the duration of the event, where s/he will be an integral collaborator with Slow Food USA staff in executing meetings, presenting the diversity of our nation’s foodways in a dedicated booth at the marketplace, and assisting delegates in reaping the full benefits of this opportunity. Attending Terra Madre Salone del Gusto is a life changing experience, which Slow Food USA is thrilled to make available to right candidate.
This individual will gain knowledge and skills in the areas of event planning, data management, basic html coding, communications, and an international perspective on food system issues.
- Coordinate the Slow Food USA delegation of approximately 200 people including: creating and populating a Facebook group for delegates, collection of contact and travel information, distribution of materials in advance of the event, compilation of biographies for the delegation, scheduling delegate participation in our booth at the marketplace, on-site support of delegates in Turin
- Coordinate Slow Food USA staff’s participation in the event including: scheduling travel, arranging lodging, creating the staff calendar for the event
- Collaborate with supervisor to plan Slow Food USA programming (eg. national association meeting, taste workshops) for the event and to execute an attractive environment in the Slow Food USA booth
- Maintaining and updating the event pages on Slow Food USA’s website
- Liaise with colleagues from Slow Food International (based in Italy)
- Responding to general inquiries regarding the event
Dates of eligibility:
June 2016 start date
(specific start date to be agreed upon by successful candidate and on-site manager)
A minimum of 13 hours per week in the Brooklyn office is required. While in Turin, the intern can expect to work for up to seven consecutive days, averaging 8 hours each day. This is an up-to 300 hour internship to be completed over the course of up to 20 weeks. The successful candidate will receive a stipend of $2,450, roundtrip travel from NYC to Turin for the event, and lodging and meals during Terra Madre Salone del Gusto.
Eligibility and Qualifications:
- Ability to thrive in a collaborative environment
- Excellent written and interpersonal communication skills
- Ability to meet deadlines and work efficiently both in a group and independently
- A proven track record of planning and executing successful events
- Customer service, community organizing, or similar experience
- Commitment to inclusion, especially in regards to race, class, gender, and the food system
- Familiarity with Google work platforms (email, drive, etc.) preferred
- Background in global food issues preferred
- Language skills, specifically in Italian, French and/or Spanish preferred
- Familiarity with Asana and/or Salesforce is desirable
Deadline to apply: Thursday, April 28, 2016
Please note: All applicants are required to submit two letters of recommendation; current college students and recent college graduates are required to submit a transcript.
Slow Food USA is an equal opportunity employer. We strive to reflect the diverse community that works toward and cares about a healthy food system. Applications who contribute to this diversity are strongly encouraged to apply.